Shipping and Receiving Coordinator
Position Summary: Manage and perform shipping, receiving and warehouse operations; coordinate third-party logistics and subcontract scheduling; maintain inventory and shipping records; support minor building maintenance, vendor coordination and quality/ERP reporting to ensure on-time delivery and efficient office-to-floor workflow.
Job Duties/ Work Performed:
· Coordinate shipment of outgoing finished parts, and other products. Manage third-party logistics as needed to maintain on-time delivery.
· Schedule and coordinate outside subcontracting production processes; issue purchase orders to suppliers and monitor supplier progress against routing instructions.
· Receive incoming shipments: unload trucks, visually inspect and count items, record discrepancies, note shortages/damages, and complete receiving transactions in ERP/MRP systems.
· Process outgoing shipments: prepare finished goods for shipment, load trucks, create/forward packing slips and complete ERP/MRP shipping transactions.
· Maintain accurate warehouse inventory and adequate levels of consumable shipping/receiving supplies through requisition.
· Keep delivery truck and forklift clean and ready; maintain propane/gas and report maintenance needs or equipment concerns.
· Monitor/answer incoming calls for shipping and receiving concerns
· Demonstrate continuous improvement: streamline workflows, improve operations and positively affect customer service.
· Complete weekly cycle counts to ensure accurate inventory. Support in annual physical inventory.
· Perform local deliveries/pickups to our offsite warehouse and local customer location.
· Perform other related duties as assigned.
Responsibility/Authority:
· Potential for additional shipping personnel in the future.
Job Qualifications:
· 3 to 5 years in parts distribution/inventory control and shipping & receiving supervisory experience preferred.
· Forklift certification and safe operation of material handling equipment.
· Valid driver’s license with a clean driving record and ability to perform local deliveries/pickups.
· Proficient PC skills: MS Office (Word, Excel); experience with ERP/MRP systems (Epicor, MRP, M1) and reporting tools preferred.
· Strong organizational, problem-solving and communication skills; ability to manage multiple projects and changing priorities.
· Detail oriented with ability to inspect/count shipments and follow written/verbal instructions.
· Team player committed to quality and customer service.
Education:
· High school diploma/GED required; associate’s degree or BS/technical degree or equivalent experience preferred.
Physical demands & work environment:
· Frequent standing, walking; occasional stooping, bending and reaching above shoulders.
· Must be able to lift/move up to 50–70 lbs as required.
· Primary work in office/shop/warehouse environment with travel to other locations for deliveries and pickups.